Ask Ken: When is it OK to Say No?

By Ken Sloane

Blog_PostBanner_AskKenQ: Our church, like most, is always struggling to balance our income and expenses. We never say no to a gift, but over the years there have been some gifts that have caused problems. Sometimes it is a non-cash gift we don’t really need, and occasionally it is a cash gift that is designated in such a specific way that it’s hard for us to use. Is there a time when it is okay to say “no” to a gift?

A: It is absolutely okay to say no, because not every gift that is offered is the right gift to support your church’s mission and ministry, and sometimes it could do more good given somewhere else.

For this very reason, we encourage every church to establish a “Gifts Acceptance Policy.” You can read more about this in the new Cokesbury Local Church Guidelines booklet titled Finance: Handling God’s Money in the Church (p. 27).

As a best practice, financially vital congregations establish and follow a gift acceptance policy. The financial leaders in these congregations are well aware of the risk connected with the acceptance of some non-cash gifts. Some gifts, they know, may be more costly to administer than the value of the gift. To protect against this risk, these committees on finance work with their church council and board of trustees to establish policies and procedures related to acceptance of gifts

There are many amusing stories related to church gifts that I have collected over the years – amusing unless the stories happened to be about your church. There is the New England church that had a member leave because the leadership made the difficult decision to replace the high-maintenance pipe organ with an electronic organ. Forty years later, the man who left, died and bequeathed the church $168,000 dollars in his will with the stipulation that the money had to be used for the purchase and installation of a pipe organ. The church had such a hard time saying no to the gift that church leaders agreed to accept the money and install a pipe organ, but the project wound up costing the church almost $25,000 more than the bequest.

jesus-elvisA district superintendent once described a church to me as having “the most outstanding collection of bad church art ever assembled.” I had to visit, and yes, I think she was correct. Imagine one day your church receives a gift like this from a beloved church member. Do you still wonder whether it is okay to say no?

There are some important considerations when you discuss the idea of when it is okay to say no to a gift. Use what I call “The String Test.” Are there strings attached to the gift that will present problems to the church or that may be questionable legally or morally?

  • Remember, a gift must meet the legal definition of a charitable gift for it to be acknowledged as such by the church – it cannot have such restrictions on it that it would benefit a certain individual or the donor.
  • To be acknowledged for the full value, a donor must not receive anything tangible in return. A ticket to a church dinner can only be claimed for the amount of the ticket that is above the fair market value of the gift, and the excess paid is a contribution.
  • In the case of non-cash gifts, the responsibility for determining the value of these gifts in most cases rests with the donor who may seek to use that gift as a charitable deduction on income taxes. The church should not acknowledge the value of a non-cash gift unless a qualified appraisal has been made.
  • Remember that real estate that the church receives as a donation may be subject to local property taxes unless it is used for church purposes. Property will need to have insurance coverage to protect the church from liability, will need to be maintained in keeping with local ordinances, and may need to maintain minimal utilities. Clean title to the property needs to be investigated and secured. In the long run, these costs may offset the attractiveness of certain gifts.

The Book of Discipline gives the board of trustees the responsibility for property and bequests, for investing gifts held in trust, unless the charge conference gives that authority to an endowment committee. In cooperation with the trustees and church council, the committee on finance should encourage the development of a gift acceptance policy.

The policy identifies who has authority to accept a gift on behalf of the church. One important component of such a policy should be to provide the church with a process for removing a restriction placed on a gift by a donor, in the unlikely event that such an action becomes necessary. The policy should also address how any excess contributions to a capital funds campaign might be redirected by the charge conference GuidelinesFinance Handling Gods Money in the Church, 28.

The United Methodist Foundation that serves your annual conference is a good source for help in developing a gift acceptance policy, as well as your conference treasurer’s office. You can also find a sample policy here, as well as other helpful resources on our stewardship pages.